This Privacy Notice will help you understand how we collect, use and protect your personal information. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. If you have any queries about this Privacy Notice or how we process your personal information, please contact the Data Protection Officer by email: email@example.com or by post: Pump Court Chambers, 3 Pump Court, London, EC4Y 7AJ marked for the attention of the Data Protection Officer.
Pump Court Chambers Limited is a registered ‘data controller’ and processes your data in accordance with the General Data Protection Regulation (also known as GDPR). Our registration number with the Information Commissioner’s Office is ZA106352
The personal data you have provided, we have collected from you, or we have received from third parties includes:
When you contact us through any digital channel we will inform you of the methods used by each of those channels at the point of entry and at any point where we capture personal information.
Most of the personal information we hold about you is that which we collect directly from you, for example:
As part of the registration process for our e-newsletters and events, we collect personal information. We use that information for a couple of reasons: to tell you about our services and to inform you of events that we are running or participating in, which we feel may be of interest to you.
For your peace of mind, we are happy to confirm that we do not rent, trade or sell email lists to other organisations or businesses.
In order to understand more about you and to fulfil our obligations to the relevant regulator, tax authority or revenue service (as is necessary for compliance with our legal obligations and/or in pursuance of our legitimate interests), some of the data that we collect from you, as well as other categories of data obtained from other sources, such as those listed below, may be processed by us:
We may store and use your personal information for the purposes of:
Our “legitimate interests” as referred to above (and below) include our legitimate business and commercial interests in operating our business in a customer-focused, efficient and sustainable manner, in accordance with all applicable legal and regulatory requirements.
From time to time, we will send you marketing about products and services by post, email or via other digital channels. Digital channels includes social media and other digital marketing channels.
As part of the registration process for our monthly e-newsletter, we collect your personal information. We use that information for a number of reasons: to tell you about things you have asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are up-to-date and to check every now and then that you are happy and satisfied. For your peace of mind, we are happy to confirm that we do not rent, sell or trade email lists with other organisations and businesses.
Our newsletters and event invitations are delivered by a third-party provider, currently Bar Squared Limited’s LEX Chambers Management software. To improve the effectiveness of this service, we gather statistics concerning email opening and clicks using industry standard technologies. For more information, please see the Bar Squared Limited privacy notice at http://www.barsquared.com/privacy-notice/.
If you no longer wish to receive marketing from us, please provide your details via the following online form; follow the unsubscribe link in our marketing emails; or send us your request along with your name, employer details, address and email address via email to firstname.lastname@example.org or by post: Data Protection Officer, Pump Court Chambers, 3 Pump Court, London, EC4Y 7AJ.
We use the personal data you provide to us alongside information about you provided by third parties (please see “How we collect information about you” for further details).
This is necessary, for example, to allow us to carry out our fraud and / or money laundering checks. Assessing the risk of such activity is essential to allow us to decide whether we are able to offer our services to you, as well as to identify suitable counsel with the relevant level of expertise to meet your needs.
You have the right to contact us to express your point of view about this profiling activity (including providing any additional information that you want us to consider) and to contest such decisions. A member of our team will then re-consider it. If you wish to exercise these rights, please contact us by emailing to email@example.com or by post: Data Protection Officer, Pump Court Chambers, 3 Pump Court, London, EC4Y 7AJ.
If we, or a fraud prevention agency, determine that you pose a risk of fraud or money laundering, we may refuse to provide the products or services you have requested. We may also stop providing existing services to you. A record of any fraud or money laundering risk will be retained by us and the fraud prevention agencies. It may also result in others refusing to provide products, services, financing or employment to you. If you have any questions about our processing of your data for fraud purposes, please contact our Data Protection Officer at the details provided above.
Where relevant, given the nature of the products and services provided to you, we may also share your information with the following categories of third parties:
Please contact our Data Protection Officer if you would like details of the agencies we share your data with. Email: firstname.lastname@example.org or by post: Pump Court Chambers, 3 Pump Court, London, EC4Y 7AJ marked for the attention of the Data Protection Officer.
The personal information that we collect from you may be transferred to and processed in a destination outside of the EEA. It may also be processed by staff operating outside the EEA who work for one of our suppliers. In these circumstances, your personal information will only be transferred on one of the following bases:
To find out more about how your personal information is protected when it is transferred outside the EEA (and if you wish to obtain details concerning the appropriate and suitable safeguards), please contact our Data Protection Officer using the details above.
We will retain your personal information for a number of purposes, as is necessary to allow us to carry out our business in accordance with our legitimate interests and / or as is necessary for compliance with our legal obligations.
Your information will be kept for up to 7 years on our main systems, after which time it will be archived, deleted or anonymised depending on the content of the material and whether there is any continuing need for it to be retained. For example, some of the archived information may be retained for a further period of time in order to allow us to process your existing or future instructions
Any retention of personal data will be carried out in compliance with legal and regulatory obligations and with industry standards. These data retention periods are subject to change without further notice as a result of changes to associated laws or regulations.
Records created by us for fraud prevention purposes will be deleted 7 years after creation. Fraud prevention agencies can hold your personal data for different periods of time, depending on how that data is being used. If you are considered to pose a risk of fraud or of money laundering, your data can be held by fraud prevention agencies for up to 7 years from its receipt by them. Further information may be obtained by contacting those agencies.
If you have any questions in relation to the retention of your personal data, please contact our Data Protection Officer via email: email@example.com or by post on the following address: Pump Court Chambers, 3 Pump Court, Temple, London, EC4Y 7AJ for the attention of the Data Protection Officer.
As the data subject of the data that we hold about you, you have the following rights and we have the following responsibilities:
Pump Court Chambers Limited acknowledges its obligations as a data controller and data processor.
Please note that these rights may be limited by data protection legislation, and we may be entitled to refuse requests where exceptions apply.
If you are not satisfied with how we are processing your personal information, please contact our Data Protection Officer via email: firstname.lastname@example.org or by post on the following address: Pump Court Chambers, 3 Pump Court, Temple, London, EC4Y 7AJ, who will look into your complaint. If you remain dissatisfied, you are entitled to make a complaint to the Information Commissioner’s Officer.
You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.